GENERAL MOVING PROCEDURE

     The Dean or Vice President will notify the Treasurer’s office of your intent to move to Lexington and the limit of your moving expense.   

     When preparing for your move, please contact the following moving companies to obtain estimates.  They will give you contact information for local affiliates.  Be sure to tell them that you are moving to Lexington and will be employed at Washington & Lee University, so the appropriate discounts will be applied.

1.   Alexander’s Moving and Storage
      800-627-3990
      10001 Franklin Square Drive, Suite H
      Baltimore, MD 21236
      Contact: Beth Moran

2.   Mayflower/Kloke Transfer
      800-248-4148
      Contact: Barbara Woody

3.    Lawrence Transportation Systems/United
       800-336-9626 or 540-966-4570
       PO Box 1170
       Waynesboro, VA 22980
       Contact: Matt Fitzgerald
 

     Please feel free to arrange any additional estimates if you desire. When arranging  for the estimates, please inform the movers that trucks over 65 feet in length are prohibited in the City of  Lexington.  Lexington’s streets and area streets are narrow and may involve steep inclines.  Prospective movers should consider the possibility that shuttle vans may be required for the final steps of the move and include this possibility in their estimates.

     Once you have received the three estimates from the movers, please forward them all to Stephanie Arbanas in the Treasurer’s office, either by e-mail or fax (sarbanas@wlu.edu or fax 540-458-8945).   This information will be used to track the competitiveness of the contract.   Unless there are significant reasons not to do so, you should select the least expensive of the movers.  Confirm which mover you have chosen and the Treasurer’s office will arrange for direct billing.  If you are not using one of the three companies listed above, please discuss this with Ms. Arbanas and be sure to make all necessary billing arrangements with the company you hire.

     The Treasurer’s office will notify the moving company that W&L will pay the amount in full.  Should the costs exceed the amount approved for your relocation, our payroll department will contact you about recouping the excess amount.  This is done by payroll deduction, generally from the first paycheck but should circumstances require, extended arrangements can usually be made.

     Some of the companies will send you an evaluation survey after the move.  A completed copy should be forwarded to the treasurer’s office and the original should be returned to the moving company as directed.

     If you have any questions or require any additional information, please contact Stephanie Arbanas at 540-458-8121.